Frequently Asked Questions about Bylaws

Virginia PTA does not allow co-presidents.  Please click here and go to the bottom of the page for information about PTA & co-presidents.  Please be sure to read about the president-elect position as an alternative to co-president.

According to ARTICLE XI, section 5: EXECUTIVE BOARD in the Local Unit Bylaws...

The executive board shall reserve the right to vote on business via electronic vote. Only the president shall have the authority to call for an electronic vote and to establish the guidelines for that vote. The established quorum of the exec

Please check the bottom of the cover sheet of your current bylaws, to see the expiration date.  If you don’t have your current bylaws click here to check the Delinquent Bylaws Report and Bylaws Expiration Report Memo.  If you have further questions, please send an email to bylaws@vapta.org. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

Click here to download an example copy. Click here for an example that includes President Elect language.

It should take five to six weeks for you bylaws to be returned back to you.  (This allows for mailing time and committee work time.)  Once you submit your adopted bylaws to the state office, your unit is considered in good standing provided other "good standing" criteria are met. Bylaws are reviewed by the state bylaws committee and even if they are returned to your local unit for corrections and discussion, you will remain in good standing during a four-month grace period to make any needed corrections to your bylaws and resubmit to the state bylaws committee.

Just follow the revision process as you would, if it were time.

Review the Bylaws Revisions information about the Bylaws Committee and how to proceed. A unit with bylaws out of date is a unit not in good standing. The VA PTA Bylaws Committee will be glad to help you revise your bylaws. If you have questions, please send an email to bylaws@vapta.org. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

• Review the Procedures, Instructions & Format for 5-Year Revision.
• Review the Procedures, Instructions & Format for 5 Year Revision President Elect

Email bylaws@vapta.org. In the "SUBJECT LINE" type: NEW UNIT Bylaws Inquiry.  Please explain in detail the nature of our inquiry in the request.

Email info@vapta.org. In the "SUBJECT LINE" type: NEW UNIT - Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

Local units who use the office of Corresponding Secretary would insert that office in ARTICLE VIII: OFFICERS AND THEIR ELECTION, Section 3., immediately following Recording Secretary as item 4. Treasurer would then be renumbered as item #5.  The position should be listed in Article VIII Officers and Their Elections.  The duties of the Corresponding Secretary should be listed in Article IX Duties of Officers, after Section 3., Recording Secretary, renumbering the rest of the sections.

Email bylaws@vapta.org. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

The duties of the vice-presidents should be listed in Article IX Duties of Officers.
EXAMPLE:  Section 2, c. The first vice-president shall serve as programs chairman.  The second vice-president shall serve as membership chairman.  (Existing subsection c would then become subsection d.)

Email info@vapta.org. In the "SUBJECT LINE" type: Bylaws Inquiry. Please include your Local Unit Name in the request as well as a phone number for day and night contact.

Click here to go to the Amendment instructions and forms. If you have questions about the amendment process, email bylaws@vapta.org. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

Download the state bylaws.